COE Fellowship Funding Guidelines

Research funds can be spent on the following:

• Economy Airfare and lodging for conferences
• Ground Transportation: Uber/Lyft/Taxi/Rental Vehicle
• Food/Beverage during travel (excluding alcohol)
• Programs needed to compute data
• Academic memberships related to your area of study
• Poster and printing fees
• Research-related needs and expenses
• Transcription of interviews
• Computer/Laptop* (exceptions apply) 

* If you would like to purchase a computer with your funds, the computer must be returned at the end of your study at the university. Computers must be purchased in collaboration with our SSCS IT Department, sscs-support@lists.uchicago.edu, be formatted to fit university guidelines and affixed with an asset tag. If you are interested in keeping the computer after your term with the university ends, SSCS IT can sell it to you at a greatly depreciated price. Computers are to be used only for purposes related to your academics. 

If you are uncertain whether an expense is allowable, please contact the Student Affairs Administrator for the Committee on Education. Prior approval is required for retail purchases over $500. Unauthorized purchases cannot be reimbursed.

Step 1:  Please complete an Application for Funds for COE Fellows, a Student Certification for Business Related Expense Form signed by your PI is required. 

Step 2: Obtain Approval 

Step 3:  Pay cost out of pocket – keep itemized receipts for all costs you will be submitting reimbursement for. 

Step 4:  Submit receipts to the COE Student Affairs Administrator for reimbursement, along with the UChicago SSD LBC Reimbursement Form. If this is for an event, it cannot be reimbursed until after the event occurs. *This information is subject to change*